AGM Sunday 11th October, Noon-2:00 PM Near Shop

Thomson Terrace Allotments C.I.C

Annual General Meeting

Noon on Sunday, 11 October 2026

Harvest Sharing Event directly following AGM

TTACIC Shed Area

Please make every effort to attend and encourage other plot-holders to do so as well.

TTACIC is run by (elected) volunteers.  At the very least, attendance at the AGM shows appreciation for all the work they do on your behalf.

This meeting will review progress for 2025-26, present the year’s financial report, discuss the impact of the new Oxford City Council lease, and elect the 2026–27 Committee.

Agenda for 2026 AGM of the Thomson Terrace Allotment Association.

1. Welcome and Apologies for Absence
2. Minutes of the 2025 AGM and Matters Arising
3. Chair’s Report
4. Treasurer’s Report: Annual Reports for 2025–26, Accounts, Rent, and Subscriptions
5. Field Secretary’s Report
6. Secretary’s Report: Plot Letting, Lease Update, and Grants Summary
7. Member Reports from the Floor
8. Resolutions
9. Election of Officers and Committee for 2026–27
10. Appointment of Auditor
11. Any Other Business
12. Closing Remarks and Acknowledgements

Chair’s Report

• Welcome!
• Challenges of summer growing during drought, smart watering, increased observed pest around site
• Access to site due to closure of Cottesmore Footbridge
• Fair-use Watering Policy and Sustainable Water Practices
• Plot 131 – Trial Potatoes and Onion Selection sampling after AGM. Favorites?
• New Onions for 2026-27
• Donations of harvest to Rose Hill Methodist Church Community Hub and to John Newman School Community Hub.
• Ambitions for 2026-27; Plans for “The Shed Commons” – bench, planting and tea station for all to use

Treasurer’s Report Summary

• Review of Annual Accounts (2025–26)
  • Savings made through year
  • Other increasing regular operating expenses
  • Impact of Fair-use Water Policy hopes to reduce water use(cost)
  • Reserves – preparing for unknow risks
  • Outside Auditor: Julia Brocklesby
• Discussion: Future Subscriptions and Rent Proposals Proposed Rent Increase for 2026–27 TBD/pole
• Introduction of debit card transactions at Shed. Cash will still be accepted.

Field Secretary’s Report

• Thanks all for attendance at work events throughout the year.
• This year’s Work Parties – Continued mowing of paths, Focus on plot 131, The Shed Commons, clean-up of burn pile –
• Near Future bigger winter activities: Mowing of main hedge, shut down water troughs, clean trough debris and touch up paint of lids, burn pile clear up and burn
• Challenges of theft

Secretary’s Report Summary and Introduction of Resolutions, Elections

• Plot Letting and Waitlist Update
• Upcoming changes to Substation
• Proposed Change of Site security – New keys and padlocks for 2027
• Grant Projects Status/Completed
• Anticipated Grants for 2026-27; £500 for equipment from Littlemore Village
• Water Trough Replacement /Repair Programme for 2026-27
• Resolution discussion and voting
• Election of Committee and Officers for 2026-27
• Election of Outside Auditor for 2026-27

Members’ Report and Comments from Floor

Chair: Any other business. Closing Remarks and Acknowledgements

• AOB
• A vote of thanks should be given to past Chair, Julia Brocklesby for their dedicated service to the Thomson Terrace Allotments CIC.
• Proposed date for the 2027 AGM will be confirmed at the first Committee meeting of 2026–27.
• Meeting closed – onto Harvest Feast and Potato Tasting

Election of Officers and Committee for 2026-27 Nominations. Members wishing to run for officers/ordinary committee members should come forward. Note that by standing for office, you agree to abide by the rules (both OCC and TTACIC) and our Constitution. Officers are required to become Directors of TTACIC.  Nominations currently include: